REGISTRATION

In order to be confirmed for this program, you must complete the registration form by October 25, 2024. Click the 'Register Here' button at the top of the page. Once your registration form is completed, you will receive a confirmation email at the email with which you registered within one hour. If you don't receive the confirmation email or have any changes/questions, please contact Evi Schock at eschock@distinctivemeetingsinc.com. 

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GUESTS

You are allowed to bring one guest. Guests must be age 21 or older with a valid passport to travel. Your room is double occupancy only.

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CURRENCY

The US Dollar is common and widely accepted in Aruba as well as most major credit cards and traveler’s checks. Personal checks from abroad are generally not accepted. Don’t forget to contact your credit card provider prior to departure and advise them of your travel plans. Otherwise, overseas charges may be questioned or denied. Tipping is optional at the resort but be mindful that it has already been included in the costs.

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PASSPORT/TRAVEL DOCUMENTS
Passports are required for all travelers to Aruba. Passports must be valid until August 17, 2025, or 6 months after your return travel date. It is highly recommended that you make a color copy of your passport and keep it in your carry-on luggage. During your stay, there will be a safe located in your guestroom where you may keep it upon arrival. This will assist the consulate in expediting your return home in case of a lost passport. Additional information on the procedures to enter/exit Aruba will be provided in your pre-trip information. 

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HOTEL CHECK-IN/CHECK-OUT
Check-in time at Hotel RIU Palace Antillas is 3:00pm; every effort will be made to accommodate you when you arrive at the hotel. Luggage storage will be available at the bell stand if you are not able to check in to your hotel room.  
Check-out time at Hotel RIU Palace Antillas is 12:00pm. You must check out and get your departure card by this time regardless of your ground transportation departure time. 

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EXTENSIONS/UPGRADES

Any changes once your ticket is booked, upgrades, or costs associated with deviating from group travel dates will be at the traveler's expense. Flight seat upgrades or extensions are non-refundable per the airlines. All payments must be received before any upgrades or extensions will be confirmed. Please indicate any special requests on the registration form.

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CLIMATE

Aruba temperatures in February have an average high of 85 degrees. In the mornings and evenings, the temperature cools slightly to the mid 70s. They receive little to no rainfall during this time of year, so expect dry heat. Keep in mind - the sun in Aruba will be stronger than what your skin is used to being only 9 miles from the equator! Sunscreen will be your friend!

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TIME ZONE
Aruba is located in the Atlantic Standard Time Zone. To check the time over the dates you are in Aruba, please check the following website: ​Time Zone & Clock Changes in Oranjestad, Aruba, Aruba (timeanddate.com)

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CELL PHONES
You are encouraged to contact your mobile service provider to understand additional costs and available international packages while you are in Aruba.

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INCIDENTALS
Upon check-in at the hotel, you will be asked to present a major credit card to cover any incidental charges that may occur during your stay (e.g. telephone calls, laundry, movie, gift shop, etc.). The hotel will keep a separate record of these charges. At check-out, be prepared to settle your account with the front desk.

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PROGRAM INCLUSIONS
The following items will be provided for you and one guest over the program dates of February 13-17, 2025:

• Roundtrip airfare between your departure city and Queen Beatrix International Airport (AUA) on group dates​

• Four nights, five days at Hotel RIU Palace Antillas inclusive of current taxes and service charges

• Roundtrip group airport transfers on program arrival and departure dates only

• Seaworld Explorer Semi-Submarine Group Activity

• Private Ihrie Supply Hospitality Desk

• Private Ihrie Supply Farewell Reception

• Professional program administration and on-site staff
   

PROGRAM EXCLUSIONS
The following will not be covered:​

• Costs associated with extending before or after the program​

• Cell phone charges (voice, text, data)

• Telephone calls form the resort (local and international)

• Laundry services

• In-room movies

• Purchases from gift shop

• Spa